Job Description

Data Coordinator

The Data Coordinator is a key contributor to the success of Rainbow City Performing Arts by maintaining accurate and organized data for our community. This role ensures that music resources, performance files, and other shared assets are readily accessible, fostering a seamless and collaborative environment for everyone involved.

What We Do

• Organize and maintain digital and physical files related to performances, rehearsals, and events.
• Coordinate the distribution of sheet music and other musical resources to members.
• Implement consistent file-naming systems and data quality controls.
• Collaborate with ensemble directors to ensure timely access to rehearsal materials.

Why Join Us?

• Play an essential role in supporting the artistic excellence and inclusivity of Rainbow City.
• Use your organizational skills to make our resources accessible and efficient.
• Be part of a collaborative team that values diversity, creativity, and community.
• Gain hands-on experience in file management and data organization while making a tangible impact on our mission.

Who You Are

Ideal candidates are detail-oriented, organized, and collaborative. Skills in file management software and a basic understanding of data privacy are valuable, along with a passion for fostering inclusivity. If you enjoy creating efficient, accessible systems to support a vibrant arts organization, this role is for you.

Join Rainbow City Performing Arts as a Data Coordinator and help us keep the music flowing smoothly for an inclusive and inspiring community!

Job Summary

Plays a crucial role in maintaining accurate and organized data within Rainbow City Performing Arts. This position involves archiving files, managing shared file storage, and overseeing music distribution and other broadly shared libraries.

Duties & Responsibilities

• Organizes and maintains digital and physical files related to performances, rehearsals, events, and administrative tasks.
• Ensures consistent naming conventions and proper categorization.
• Assists staff and volunteers in locating specific files as needed.
• Coordinates the distribution of sheet music, audio recordings, and other musical resources to members.
• Maintains an organized physical music library, including cataloging, labeling, and updating inventory.
• Collaborates with ensemble directors to ensure timely access to rehearsal materials.
• Regularly audits data and implements data quality control measures
• Attends the monthly departmental meeting and coordinates with other staff as needed.
• Utilizes effective communication and interpersonal skills that align with and support the organization's Mission and Core Values.
• Complies with the organization's by-laws, policies, procedures, and member covenants; seeks clarification and guidance as necessary.

Knowledge / Skills / Abilities

• Proficiency in using file management software
• Attention to detail and strong organizational skills.
• Basic understanding of data privacy and security best practices.
• Excellent communication skills for collaborating with team members.

Support

• Access to Canva Premium for image creation.
• Marketing Plan and Design Manual for guidance on policy and communication standards.
• Campaign briefs and supporting assets.
• Orientation and training sessions.
• Collaboration with marketing volunteers and staff.

Physical Demands / Work Environment

• Work involves using hands to handle, feel, or operate objects, tools, or controls; and reach with hands and arms.
• Vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
• The volunteer may be required to push, pull, lift, and/or carry objects up to 20 pounds.
• The noise level in the work environment will depend on your chosen work location.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.

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